Send your questions on the CONTACT page or email at info@design-newphsupremecourt.org. We will pool the questions and answer them below. 

TOPICS

PARAMETERS

Can the non-gross floor areas exceed 12,900 sqm, but the cost of its construction is designed to be way less than the allotted budget of Php 45-60,000/sqm? (7 Nov.)

Please stick to the required floor area of the New Supreme Court Building: 31,000 sqm (gross) and 12,900 (non-gross).

Parking – how many are designated for employees and how many are for guests?(21 Oct.)

For the parking, prioritize the parking spaces for Justices at 2 parking spaces each, the Supreme Court Buses: 10, Ambulance: 2. Guest parking can be limit to VIPs.

How many official buses does the Supreme Court currently have? (21 Oct.)

The Supreme Court currently has 10 buses. 

Does the 9 to 11 storeys height limit start from the 6m elevation or 12m elevation (based on the contour map)?(18 Oct.)

The pre-design study calls for a 9-storey building for a 43,000 sqm New Supreme Court Building.

Regarding the parking and utilities building: Can parking be provided below the court building, or does it have to be a separate stand alone structure on the site? (18 Oct.)

Study the cost consequences. As long as you stick to the budget of Php 25,000/sqm for the Parking & Utilities Building, you can have it integrated to the New Supreme Court Building or as a stand alone.

In our study, 600 parking spaces won’t fit in the 12,000 sqm Parking & Utilities Building. Can we provide an additional outdoor parking? (10 Oct.)

Make the target priority the 12,000 sqm Parking & Utilities Building. If based on your analysis the 600 parking spaces of the initial is not feasible, stick with providing the maximum allowable parking spaces that 12,000 sqm can accommodate.

Is there a target number of parking spaces for the Parking and Utilities Building? (7 Oct.)

Initial study for the Parking and Utilities Building listed 600 parking spaces.

Under Parameters item 3, Built up to Open Space ratio 70:30; is the 70:30 ratio referring  /applying to the GFA or is it referring to the lot area where 70:30 is applied?  To illustrate, is 30%  applied to GFA or  is 30% applied to lot area. Is 16,000 sq.m open space  equivalent to 30% of lot area ? (4 Oct.)

The 70:30 ratio refers to the Lot Area. Meaning at the minimum, at least 30% must be retained as OPEN SPACE. You may choose to have more OPEN SPACE, for example 60:40, 50:50. The budget for Land Development (Php 5,000/sqm) is for a maximum of 16,000 square meters. You may choose to spend it all or not but the maximum spending is for 16,000 sqm only.

Is basement parking allowed? (3 Oct.)

That can be allowed as long as it stays within the Php 25,000 budget. So kindly study the cost consequences. But also don’t forget to find provisions for the maintenance and utilities.

Can you elaborate on the Supreme Court’s visions for the New Complex? (1 Oct.)

This is an excerpt from the Chief Justice’s speech during the Competition Launch on 6 September 2016:

“…in the history of mankind, many great structures were built driven by the desire of rulers to leave their mark. But since many of these grand buildings were driven not by the purpose of service and were not part of an overarching plan for national development, these monuments that were intended to last through the ages crumbled as the rulers that built them fell from power.

In our case and true to our democratic way of life, we must build structures for the correct reasons, in the pursuit of the common good and guided by our citizen’s aspirations for the future. Reforms have driven us to build a new home for the Supreme Court, since we need a building that facilitates efficient workflows and processes in line with international standards, incorporates new technologies like court automation, and is protective of the environment with the use of sustainable materials and reduction in energy consumption through green building designs…

…Our infrastructure program is just one component of judicial reform. We have an extensive plan that also aims to institutionalize integrity in the courts, develop human resources, speed up adjudication and improve systems and processes…They include eCourts and court automation, the deployment of assisting judges and 635 decongestion officers to courts with heavy dockets, the implementation of the continuous trial system, judicial affidavit rule and small claims courts to fast-track cases, and the creation of justice zones all over the country, where all justice sector stakeholders coordinate and engage with each other to solve common problems like case delay.

It is this legacy of change that the Judiciary wants to leave to the next generations, a legacy that we have been building on with tremendous energy for the last several years. Our legacy will not just be pillars of stone but strong pillars of justice. We want to leave not just grandly designed buildings, but a high moral ceiling, a high bar for what it means to provide good public service. Our legacy will not be marble staircases and cobbled pathways, but a road to reform that will persist long after we finally hang our robes.

We are building these structures and executing complementary reforms to deliver justice better, aware that even the innards of the greatest buildings decay over time, but the foundations of a just society can endure through several generations…”

There was a request for a courtyard for flag-raising and Christmas parties; does this have to be outside the building, fronting the main arrival? Or can we design an interior courtyard instead? (1 Oct.)

This depends on how you will configure the building to separate private, semi-private; and public access.

Is public parking mixed with staff parking (at the PUB building)? (1 Oct.)

The Staff parking must be separate from the guest parking.

Any Design Guidelines to comply specifically for the Site? (27 Sept.)

There are no Design Guidelines for the site but check with the National Building Code of the Philippines for rules and regulations. You may also use Sustainable Design features as the Judging Criteria will account for 20% of it. The lot is located in Fort Bonifacio and thus outside the regulations of Bonifacio Global City. It is also independent of the McKinley development northeast of the lot.

Could you provide more specifics on the Parking and Utilities Building? (27 Sept.)

The gross floor area of the Parking and Utilities Building is derived from the Parking Requirements for both  users and guests  as specified under the National Building Code of the Philippines. Make sure that security features are in place for this building. Parking spaces of the Chief Justice and the Associate Justices must be separate. Department heads will have priority to parking spaces over regular workers. Guest parking spaces will have hierarchy: Security Risk, VIP, Valet; and Regular.

Any future expansion to be considered in the Site Planning or Building design? (25 Sept.)

The budget for the acquisition of the lot and the development of the complex is already set and there is no future expansion being considered at the  moment.

What is the method of Garbage Disposal System for the Site? (25 Sept.)

The garbage collection in the site will be handled by the City of Taguig. But you may propose additional or alternatives to make the site more green/sustainable.

Is Sewer System to discharge via Sewer Treatment Plant to Main Sewer Line? (25 Sept.)

There is a budget for a Sewage Treatment Plant. But you may propose an alternative to make the Complex green/sustainable.

What is the min. Setback Limits on Site. Is there any future development that needs to be considered related to minimum Setback dimensions? (25 Sept.)

Refer to the National Building Code of the Philippines for the minimum setback limits.

We would like to ask for the maximum allowed building height. This will greatly affect our planning and massing. We have inquired with CAAP regarding the allowed maximum building height for the proposed project site, but we were required several other documents and was notified that it will take one month before we get a certification. (25 Sept.)

Pre-design studies projected the New Supreme Court Building at 9 floors with a  gross floor area of 43,000 square meters. You may chose to limit your building floors to this or study the height of the structures in the vicinity of the site.

Parameter No. 1, states “Construction cost must be limited to Php45,000-60,000 per square meter…” – Does this include Furniture, Fixture and Equipment (FFE)?(21 Sept.)

The Construction cost budget – Php 45,000-60,000/sqm does not include the FFE. For the FFE inclusive of Furniture, air conditioning substations, sewage treatment plants; and similar items, budget an additional Php 5,000 per square meter for the 43,000 square meter New Supreme Court Building.

Is there funding in place for the project at the costs as identified in the Background? In the competition web site it states that funding of PHP 3.28 billion. (21 Sept.)

The Php 3.28 Billion is inclusive of the Construction of the Complex (New Supreme Court Building + Parking Building + Land Development), Professional Services (Detailed Architectural & Engineering Design, Project Management Fees), Permits/Licenses/Insurance, Furniture/Fixture/Equipment; and Hauling Services for the transfer from the existing Padre Faura Complex to the new Complex.

Is the Gross Floor Area of approximately 12,000 square meters for the Parking and Utilities Building included in the allotted Gross Floor Area of approximately 43,000 square meters for the New Supreme Court Building?

Hence:
43,000 – 12,000 = 31,000 sqm total GFA for whole development?, or

43,000 + 12,000 = 55,000 sqm total GFA for whole development? (19 Sept.)

The 12,000 sqm for the Parking and Utilities Building is excluded from the 43,000 sqm Gross Floor Area of the New Supreme Court Building. Thus, it is: 43,000 + 12,000 = 55,000 sqm GFA for the whole development.

Is the 12,000 sqm. Parking and Utilities Building outside the Site? (14 Sept.)

The Parking and Utilities Building must be inside the Site. 

STAGES & PRIZES

Will there be a title block standard provided for the competition? Or we can use our own blocks instead? (18 Oct.)

Should you chose to use a title block, make sure it does not have any identifying marks, logos, etc.

I would like to ask if the top 10 teams are allowed to revise/change the floor plans after they pass the first stage? Or should they stick to what they have submitted during the first stage of judging? (18 Oct.)

The Teams shortlisted for the Second Stage will be given another 4 weeks to revise and improve upon their design.

How were the amounts for the stipends and prizes determined? (23 Sept.)

As the Supreme Court is a government body, any expenditure it makes is subject to scrutiny. The amount for the prizes and stipends are derived from the budget set aside for the Detailed Architecture and Engineering Design for the Complex.

From the FAQ under PARAMETERS: Is there funding in place  for the project at the costs as identified in the Background? In the competition web site it states that funding of PHP 3.28 billion. (21 Sept.)

The Php 3.28 Billion is inclusive of the Construction of the Complex (New Supreme Court Building + Parking Building + Land Development), Professional Services (Detailed Architectural & Engineering Design, Project Management Fees), Permits/Licenses/Insurance, Furniture/Fixture/Equipment; and Hauling Services for the transfer from the existing Padre Faura Complex to the new Complex.

Is there a process whereby we can present our work and have interactive dialogue with the client and stakeholders? (23 Sept.)

For the First Stage, the submission will be judged on the basis of the AVP and Digital report. So yes, there will be no interactive dialogue with the client and stakeholders. However, the Shortlisted Teams for the Second Stage will be given a Luncheon where they may have interaction with some Committee members (pending their approval). The Second Stage Submission will be judged  on the basis of the AVP and Boards. The teams shortlisted for the Final Stage will also be given a Luncheon where they may have interaction with some Committee members (pending their approval).

Will the competition be awarded on merit of the design proposed, or are the Courts looking for an Internationally named architect? (19 Sept.)

The Competition is a three-stage process. The First & Second Stage Jury are composed of technical experts. For the First Stage, Submissions will be anonymous and will be judged on merit of the design proposed. Thus both established and emerging architects/firms are invited to join the competition.

Who will be the judges for the two initial stages? (19 Sept.)

The Jurors for the First and Second Stages have been determined but will be kept confidential until the announcement of the shortlisted teams for the First Stage.

Will the winner get the commission for the project? (9 Sept.)

As per the section on Copyrights, The Supreme Court is under no obligation to use or implement any of the entrants’ works.  

SUBMISSION REQUIREMENTS

Are we allowed to submit pertinent elevations and sections to further explain the floor plans?  (16 Nov.)

As long as you limit it as a side note on the pages allotted for the Floor Plans. For the First Stage, we are not yet asking for the sections and elevations. 

I would like to ask if the final font size for the submission of the entry in A4 sheet i really 12pt? We are finalising our layout in all the pages and it seems that the font size is rather large. The 12pt will translate to approximately 4.3mm in the A4 sheet. We are looking at 6pt which will come out at about 2mm. Please advice if we can use 6pt in our submission. Thank you very much. (16 Nov.)

For the narratives, please stick to 12 size font. However, for labels in your drawings and diagrams, you may use a smaller font.

May we know if you will accept an e-signature since one of the team members is out of the country? And if ever to be included in the top, as mentioned in your FAQ section, the original documents should be handed.  Does this mean the documents submitted online (which includes the e-signature) will be valid? Or we need to have the original signature of the members? (16 Nov.)

For the First Stage Submission, e-signature of your member is ok. However, should you be shortlisted, we need the printed forms with the actual signatures.

Would like to verify  if the paper size can be in a3 size? (7 Nov.)

No. The pdf size must be A4 format. For labels and non-narrative portions of the digital report, you can make your font smaller. 

Are the texts on the floor plans required to be at font size 12 also?  (7 Nov.)

For the floor plans no. The Jurors may chose to zoom in on your plans.

Can we use other existing videos from the internet as supporting explanations and enhancements to the AVP? (3 Nov.)

Carefully read the Form IV: Declaration, Item No. 2: 

We declare and affirm that (i) We are the persons who created and rendered the submitted audio-video presentation, boards, slide presentation, written report, scale model, and other materials; (ii) We own all intellectual property rights to the submitted audio-video presentation, boards, power point presentation, written report, scale model and other materials submitted, and are legally authorized to submit the submitted audio-video presentation, boards, power point presentation, written report, scale model and other materials; (iii) We are not violating any third-party rights in the submission of the foregoing materials; and (iv) We consent for the submitted boards, power point presentation, written report and other materials to be used by the Supreme Court without any fee or other form of compensation.

Can we be allowed to use a page in our digital submission solely to give info as to how we have  allocate the  floor areas vis-a-vis the SC requirements? (3 Nov.)

Put your explanation under the 1-page each allotted to explain how your design conforms to the Judging Criteria.

Is background music allowed for the 2 min. AVP?  (27 Oct.)

Yes. Background music is allowed in the AVP. Make sure to limit it under 2 minutes and the .mp4 size to 300mb.

Is there a standard format for executive summary, feasibility etc.? (27 Oct.)

There is no standard format for the executive summary, etc. as long as you adhere to the page limits and font size must be not less than 12.

In your submittal requirements, are we allowed to put whatever in our presentation? Are we allowed to put pictures beside the floor plan? Are we allowed to put more pictures beside the perspectives? (27 Oct.)

Yes as long as you limit to the page requirements and the font size must be not less than 12. Yes you may put pictures beside the floor plan. You are allowed to put pictures beside the perspectives but make sure to adhere to the page limits.

For the .mp4 file submission, can we add audio to it? Will the jury have capabilities to listen to audio while viewing the video? (27 Oct.)
Yes you may add audio and other features that a .mp4 file can accommodate. Yes, the jury will have capabilities to listen to the audio. Be sure to limit the video to 2 minutes.
Form III Project Team + Details: can we indicate our COMPANY NAME as the submitting Body as well as our company email address/details? (These may not have been the details used when we registered)?  (27 Oct.)
Yes you can update your Company name and address. Be sure to inform the Competition Secretariat of this change. We will not however allow changes in the Key Members.
Digital Report #5: Provide all floor plans with dimensions: How detailed should the plans be? (27 Oct.)
Details of the floor plans are still at the schematic level. 
Digital Report #4: Exterior Perspectives limited to 2 pages but can we provide different views per page? (27 Oct.)
Yes you may provide different views per page.
Username and Password for the upload page: Is this the same Username given to access the competition kit? (27 Oct.)
 Yes. Use your assigned Username and Password to go to the Upload page where you will upload your submissions.

Signed forms and declarations: Since these are signed by ALL members, can these be scanned copies sent through email as instructed? Do the PDF files have a required size? (27 Oct.)

Yes. The signed Forms and Declarations can be scanned copies. Limit the file size (in pdf format) to 20 mb. If your team is shortlisted for the Second Stage, make sure to bring the original signed forms with you in the Luncheon.

What will be the contents of the Executive Summary? Is there specific guideline or maximum number of words to be used? (27 Oct.)

The executive summary may contain the summary of the design features in the New Supreme Court Complex. There is no maximum words as long as you limit it to 1 page and font size 12.

Will there be a title block standard provided for the competition? Or we can use our own blocks instead? (18 Oct.)

Should you chose to use a title block, make sure that it has no identifying marks, logos, etc.

For the Stage One digital report, are we permitted to use architectural diagrams to help describe our ideas for the project: Identity, Functionality, Security, Sustainability, Feasibility; and Innovation? We believe this will be a much more effective medium than using text alone to demonstrate our approach. (18 Oct.)

As long as you limit your explanation to 1 page each (per Criteria), it can contain both texts and graphics.

In the Digital Report, the requirement for an interior perspective of the “Office of a Justice”, does it mean the “Justice’s Chamber” or does it mean the whole department of a Justice (showing support staff area)? (18 Oct.)

It means the Justice’s Chamber.

Are the requirements for the deliverable for first stage strictly in CAD format (construction drawing)? Or can this be presented in a creative way (with colors, zoning, etc) such as in sketchup, archicad or revit format? (3 Oct.)
It is up to you on what medium or software you would like to use in the creation of your AVP and Digital Report. What is important is you stick with the page limits.

The Competition Secretariat has given us a username and password. Will they also be sending us an alphanumeric code? (30 Sept.)

No. The Competition Secretariat will not be sending an alphanumeric code. The Competition Secretariat will send a username and password to successfully registered participants. You will use this username and password to log in at the website. You will also use this username as file naming conventions for your AVP, Digital Report; and Forms & Declarations (Annex E).

I am confused. You previously answered under this topic on Sept. 20 that we must NOT put our usernames on the Digital Report. And yet the standard file naming convention will be using the username. Please clarify.  (30 Sept.)

Since you will be using your designated username as your file name, DO NOT put your username anymore in the contents of both the AVP and Digital Report.

Is there a standard scale for Site Development plan and Floor Plans? (27 Sept.)

There is no standard scale as long as the Site Development Plan fits one page. Same for the floor plan, as long as one floor per page.

A4 size might be too small for Plan Reading. Is there any consideration for this with regards to the size of the paper to be used? (27 Sept.)

The required size for the Digital Report is A4 but the Juror can zoom in and zoom out on the drawings since the format is in PDF.

When do we get the alphanumeric code that is assigned to our team? (21 Sept.)
The username that the Competition Secretariat will give to you upon successful registration is the alphanumeric code assigned to your team.

May we know if we are supposed to acquire an alpha-numeric code upon successful registration? Or are we supposed to receive it later on? (20 Sept.)

Please refer to the updated Submission Requirements page. Upon successful registration, the Competition Secretariat will email to you your username and password to log in at the website.

Are we required to put this username on the entry sheets? (20 Sept.)

Do NOT put your usernames on the Digital Report and AVP. You will upload your entries on the Upload page.

Do we have standard file naming system to follow before we upload? (20 Sept.)

For Requirement No. 1 (AVP): username.mpa

For Requirement No. 2 (Digital Report): username.pdf

For email – Requirement No. 3 (Forms): usernameforms.pdf

May we request for the e-mail address of the Competition Secretariat where we will send the Requirement No.3? (20 Sept.)

The Competition Secretariat will email ALL registered participants on where they will send Requirement No. 3.

Is there a required format/resolution for the AVP?  Will the AVP contents be a repetition of the deliverables as well? Should it contain a walk through? (18 Sept.)

Please refer to the updated Submission Requirements page. The AVP must be in .mp4 format with a maximum size of 300mb. The AVP can contain anything. Keep in mind, you only have the AVP and Digital Report to convey your design concept.

In the Digital Report, in the requirement to allot 1 page each to discuss Identity, Functionality, Security, Sustainability, Feasibility; and Innovation, should it be text only or can there be graphics? (14 Sept.)

As long as you limit to 1 page each, it can contain both texts and graphics.

COMPETITION MILESTONES

Will the Orientation and Site Visit include a tour of the existing Supreme Court? (20 Sept.)

Yes the Orientation will include a tour of the existing Supreme Court as well as a visit to the new site. For security purposes, this will only be open to Registered Participants. The Competition Secretariat will email all Registered Participants the date and details of the Orientation and Site Visit.

When is the schedule for the site visit? (14 Sept.)

Upon close of Registration on 4 October 2016, the Competition Secretariat will email all registered participants the schedule for the Site Visit.  

COMPETITION KIT

What is the role of the Deputy Court Administrator? why is it required to have 3 offices of it? is it per division? what are the role of the required 2 assistant court administrator? (27 Oct.)

You may refer to the webpage of the Office of the Court Administrator to better understand its role.

There are small little circles marked ‘A’, ‘B’ and ‘C’ on the SCP Bubble Diagram. What are these? (21 Oct.)

The letters are markers which connects them to the next space. Example, there are “A”s in the OCJ, PIO and Reporter. It means these three areas must have a direct connection.

Is it possible for us  to have Annex -B File on a separate email or system as we have problem downloading the file from wordpress? (18 Oct.)
Please find a better internet connection so that you can download all the files in the Competition Kit. 

Can we request for the Floor Plans of the existing Supreme Court Compound so we can better understand their spatial needs? (14 Oct.)

Download Supplemental 04 of the Competition Kit to get the selected Floor Plans of the existing Supreme Court Compound.

Should the architectural character of the New Supreme Court Building match with the architectural character of the Lower Courts and Halls of Justice across the country? (11 Oct.)

Though the Lower Courts and Halls of Justice follow a design standard, the Committee decided not to impose this on the design of the New Supreme Court.

Is there a required area for the Rollo Room in the Office of the Chief Justice? (11 Oct.)

Yes. Please see Supplemental 03 of the Competition Kit.

Can you give us a breakdown of the 1000 square meters allotted for the Office of the Chief Justice and also a breakdown of the 500 square meters allotted for a typical Justice’s Office. (11 Oct.)

Download Supplemental 03 in the Competition Kit for the breakdown of the OCJ and typical Justice’s Office staffing pattern. Also included is an existing typical Justice’s Office.

In the Organizational Chart of  the Supreme Court found in Supplemental 02 of the Competition Kit, under Office of the Court Administrator (OCA), there is the Office of the Jurisprudence. This office is not listed in the Area Tabulation. Why? (7 Oct.)

Please allot as additional: Office of the Jurisconsult – 285 sqm. Get the area allocation from the 19% contingency.

A Conference Room (CJ’s Office) is listed in Space Adjacency files in Annex C. However in the Area Tabulation in Annex D, there is no mention of the Conference Room in the Requirements for the Office of the Chief Justice. Do I consider this Conference Room as an additional requirement? (7 Oct.)

Yes. You may take the additional space requirement from the 19% contingency.

What is the difference between the files “Office Space Adjacency Matrix (User Preference)” and “Accessibility and Traffic Table of Supreme Court Offices” in Annex C of the Competition Kit? (7 Oct.)

The former is a user survey of the Department/Division Heads and the latter is a process flow created by the Project Management Office. The User Survey is a verification of the process flow done by the Project Management Office.

What rooms are adjacent to MCLEO? (7 Oct.)

You may refer to Supplemental 02 of the Competition Kit to better understand the functions of MCLEO.

Can we have the Supreme Court’s Organizational Structure and Description of Offices? (7 Oct.)

You can now download it as Supplemental 02 in the Competition Kit.

What is the road width of  Campus Avenue and Dado road? (4 Oct.)

As the roads as still under negotiation, you are free to propose the ideal road widths.

Why is there no area allocated for Recreational Facilities in the Area Tabulation in Annex D? (1 Oct.)

You may use the 19% space contingency for the allocation of Recreational Facilities in the New Supreme Court Complex. 

How often is there a Court Session? (1 Oct.)

The Court En Banc hold sessions every Tuesday. The Division may meet on Mondays and Wednesdays. Special sessions may be held whenever necessary. In every session, proceedings shall follow the agenda of cases and matters to be taken up. Actions taken during the sessions shall be duly reflected in the minutes of the proceedings.

Is the Session hall in the bubble diagram the same with Division Session Hall in the Area Tabulation?  (1 Oct.)

The Session Hall in the Bubble diagram is the En Banc Session Hall. The Supreme Court however wishes to have a separate Division Session Hall in the new complex.

Are the Academic Affairs Office, Research, and Phil. Mediation office on the area tabulation still under Philippine Judicial Academy? (1 Oct.)

Yes.

Does the Supreme Court have a guide document on its workflow? (1 Oct.)

You may refer to the  Internal Rules of the Supreme Court  . In particular, it is of interest to read portions of Part II:

Rule 6: Filing, Receiving, and Processing of Initiatory Pleadings and Appeals

Sec. 2: Reception of pleadings and other documents. Sec. 3: Assessment and payment. Sec. 4: Docket number and entry in logbook. Sec. 5: Case Administration System (CAS).  Sec. 8: Recordings of cases in the main docket book. Sec. 9: The rollo for each case. Sec. 11: Transmittal of rollo from the Receiving Section to the Office of the Clerk of Court or the Division Clerk of Court.

Rule 7: Raffle of Cases

Sec. 3: Raffle Committee Secretariat. Sec. 9: Transfer of rollos of raffled cases.

Rule 9: Folders of pleadings, Communications, Documents and other papers in a case

Sec. 1: The rollo of a case. Sec. 2: Repository of rollos. Sec. 5

Rule 10: Court Sessions and Hearings

Sec. 1: Court Sessions. Sec. 2: Confidentiality of court sessions. Sec. 3: Oral arguments. Sec. 4: Transcripts of hearings, recording of oral arguments.

Rule 11: Agenda and Minutes of Court Sessions

Sec. 1: Agenda. Sec. 3: Minutes of proceedings. Sec. 5: Confidentiality of minutes prior to release. Sec. 8: Release of resolutions.

Rule 12: Voting Requirements

Sec. 1: Voting requirements.

Rule 13: Decision-Making Process

Sec. 1: Period for deciding or resolving cases. Sec. 2: List of cases submitted for decision or resolution. Sec. 3: Submission of decisions and resolutions. Sec. 10: Release of decisions and resolutions.

Rule 14: Handling and Dissemination of Decisions and Resolutions

Sec. 3: Electronic dissemination of decision or resolution. Sec. 4: Responsibilities of the MISO. Sec. 5: Service and dissemination of decisions and signed resolutions. Sec. 6: Safekeeping of original hard copy of decision and drafting of syllabus of each promulgated decisions. Sec. 7: Publication of decisions and resolutions.

Rule 15: Entry of Judgement

Sec. 2: How entry of judgement is made. Sec. 4: Return of case records to lower court.

Can you confirm that it is a typo, that instead of sqm/person it should be Number of Rooms for the spaces on Other Building Requirements?  (1 Oct.)

36 numbers RECORDS ROOM at 7.5 sq.m. each? instead of sqm/person
34 numbers PANTRY at 15 sq.m. each?  instead of sqm/person
5 numbers STORAGE (OFFICE SUPPLIES) at 10 sq.m. each? instead of sqm/person
3 numbers STORAGE (OFFICE EQUIPMENT) at 15 sq.m. each? instead of sqm/person
9 numbers STORAGE (LEGAL DOCUMENTS) at 10 sq.m. each? instead of sqm/person

Yes you are correct. The label should be Number of Rooms instead of sqm/person. These rooms will be distributed to the Offices.

Why is the canteen floor area = 68 sqm only? (1 Oct.)

The canteen floor area is small because each Department has their own pantries. You may however chose to make it bigger and get the extra space from the 19% contingency.

What is “SPECIAL ROOM”? And where it is located? (1 Oct.)

The Special Room is a Daycare Facility for Supreme Court employees that is managed by the Office of Administrative Services (OAS).

Can we request for a description  of the functions of the different offices of the Supreme Court as outlined in the space requirements? (30 Sept.)

You may refer to the Supreme Court Directory  for a description of the offices.

What future technologies can be integrated in the New Supreme Court Complex? (30 Sept.)

It is in the vision of the Supreme Court to create electronic courts and to maximize the use of information technology to expedite the service of notices and processes, calendaring of hearings, notification of parties, filing, archiving and conferencing.

Can we propose spaces that we deem necessary? (e.g. holding cells, workshop, etc.) (30 Sept.)

Yes you may. As long as the Total Area for the New Supreme Court Building is still at 43,000 sqm. You may get the space allocation from the 19% contingency for all Departments.

Can you confirm the following data are correct, as reflected on your Area Tabulation: Records Room – 270sqm (36sqm/person), Pantry – 510sqm (34sqm/person)? (30 Sept.)

Yes for the Records Room. For the Pantry, the area is collective of the pantries distributed among the departments.

In the Matrix indicating the adjacency of the offices/space requirement, No. 22 is Commission on Audit and No. 23 is Society for Judicial Excellence. These two spaces are not included in the table with the allotted areas  (space program). How many square meters must be allotted for each?  (30 Sept.)

For the Commission on Audit, allot an office space good for 20 people. For the Society for Judicial Excellence, allot an office good for 3 persons. You may get the space allocation under the 19% contingency in the Area Tabulation. 

There is no mention of an attorney conference/ witness-waiting room in the space program. Is this excluded in the SC’s requirements? There is also no mention of a court holding room or a sally port, is this not required? (30 Sept.)

The Area Tabulation allotted a 19% contingency for spaces that were not listed in it.

The current Court of Appeals is co-located in the present Supreme Court, but is not in the Space Requirements of the brief. Are we to assume it will now be an independent facility (like the Sandiganbayan and the Court of Tax Appeals)? (30 Sept.)

Currently, the Supreme Court is sharing a building with the Court of Appeals in the SC-CA Building. Upon transfer of the Supreme Court to its new Complex, the Court of Appeals will take over the SC-CA Building. 

What is the function of the Rollo Room? (30 Sept.)

The Rollo Room of the Office of the Chief Justice is in charge of all rollos of cases, which contain all original pleadings, communications, documents, and other papers filed by the parties.

Under the Internal Rules of the Supreme Court, personnel of the Rollo Room and other Court personnel tasked to store and distribute rollos are “bound by strict confidentiality on the identity of the Member-in-Charge or the ponente, as well as the integrity of the rules, under pain of administrative sanction and criminal prosecution for any breach thereof.

An official written request from the Chief Judicial Staff Head or the Chief of Office of the requesting Office is necessary before any rollo may be released by the Rollo Room personnel. Furthermore, only the authorized personnel named in the written request may receive rollos.

We would like to find out how we can access the competition kit, once we have successfully registered? (29 Sept.)

You log in at the website using your username and password. Then go to the competition kit page and download the files.

Approximately how big is the One-Stop-Shop? Are there any required areas for One-Stop-Shop?  Or are we going to deduct it from the areas with OSS? (27 Sept.)

In Annex C, Accessibility and Traffic Table: the One-Stop-Shop (OSS) is the payment and processing window such that visitors need not visit the actual Departments they need to transact with. This is accessible to visitors so that the Departments can be restricted to officer workers only. There is no specified area requirement for the One-Stop-Shop so you may get if from the 19% contingency of the total department spaces.

Is there a Cad file of the lot plan? (27 Sept.)

The .dwg file of the lot is in Annex A of the Competition Kit.

In the site plan there are trees at the site. Can we have a copy of the tree survey? Which  if the trees can be balled,which should be retained and which are subject to cutting. (27 Sept.)

At the moment, there is no topographic map and tree survey for the site. You may verify which trees can be balled during the site visit.

Does 19% contingency in space  requirements mean common area? (27 Sept.)

In Annex D which contains the Area Tabulation, the total spaces (for the Department) has a 19% contingency. This contingency can be used for the reception and receiving area per department and other ancillary spaces for the department. It can also be used for future expansion. 

What is your definition or what are the inclusion of GFA(70%) & Non-GFA(30%) = TGFA of 42,997? (27 Sept.)

In Annex D which contains the Area Tabulation, for the purpose of this competition, the Gross Floor Area are the required spaces per Department plus the other Building Requirement. The Non-Gross Floor Area are the ancillary spaces like circulation (fire escape stairs, corridors, elevator and elevator lobby), restrooms/comfort rooms, janitor and utilities closet, etc.

In Supplemental 01, the map showed two access roads to the site. Which is the Main and which is the secondary? (26 Sept.)

Campus Avenue on the north of the site will be the main access road. Gen. Dado St. on the south, which connects to C5, will be the secondary access road.

How are the Library and Printing Machine Room related to the Library Services (GAS) and Printing Services (GAS), respectively? Are the En Banc and Division Session Hall as indicated in the Area Tabulation same as the En Banc and Division  Conference Room? If not, do they make up the Session Hall as a whole? (26 Sept.)

Cluster the Library along with the other spaces under Library Services. Cluster the Printing Machine Room along with other spaces under the Printing Services. The En Banc and Division Session Halls are separate and different from the En Banc and Division Conference Rooms. The En Banc Session Hall is only used when there are oral arguments. The Weekly Meeting of the Supreme Court En Banc is held in the En Banc Conference Room. 

In the offices and spaces under GAS, Auditorium was listed as a  required space, in the Public Accessibility/ Traffic Relationship as well as in the Space Requirement matrices  Auditorium again appears as a required space; but in the breakdown of floor area requirements the Auditorium was gone apparently replaced by a 500 capacity Conference Hall. Which is which, an Auditorium or a Conference Hall? Is it a tiered, sloping, or a flat one? (25 Sept.)

The Auditorium is the 500-seater Conference Hall which must be modular.

In Annex C, the Public Accessibility/Traffic Relationships table, letter H is used but is not described in the Legend. What does “H” stands for? (25 Sept.)

It is under Foot Traffic, “H” is high, “M” is medium; and “L” is low.

Supplemental 01 is empty. (23 Sept.)

Please check again. We have fixed the issue.

Where are the access roads to the site? (21 Sept.)

For Registered Participants, Supplemental 01 is now available for download.

Can you indicate where in the site are the tapping points for utilities? (21 Sept.)

The tapping points for utilities will be located on the Southeast point of the site (the tip of the triangle towards General Dado St. which connects to C5).

On the Competition Kit the Total Number of Registered Visitors of the Supreme Court (from January to September 2013) was provided. How much is the projected increase per year? Are we going to design spaces that would accommodate such increase? (20 Sept.)

You may use the Total Number of Registered Visitors as a snap shot of how many external guests the Supreme Court receives in a given year. In fact, the Supreme Court is incorporating new technologies like court automation so that some transactions can be done via the internet. And thus, it may help lessen the number of visitors to the Supreme Court.

On the Competition Kit attachment (Area Tabulation for Proposed New Supreme Court Building.xlxs) the total number of employees are indicated, do you have a manpower projection per year? Do we design to cater for such projection? (20 Sept.)

You may base your design on the Total Number of Employees given in the Area Tabulation.

Is the site relatively flat? Or are we receiving a topography map later? (19 Sept.)

Consider the site as relatively flat.

The google map image shows mature trees within the site development. Are there any tree plans indicating exact tree locations provided? (19 Sept.)

You may use the location of the mature trees in the google map as indicative.

At the moment, there is only a portion of the Northeast frontage with an adjacent existing road access.  Do we consider or envision an alternative future road access, particular to the west, Philippine army side?  Or even to the south, residential/neighbor side? (14 Sept.)

The public access to the site is thru the Campus Avenue, northeast of the site. You may propose a private access via the Philippine Army side. Public access to the south connecting to C5 can also be proposed but they must not disturb the residential area.

We have successfully registered. How do we get the Competition Kit? (14 Sept.)

Upon successful registration, the Competition Secretariat will provide you with a user name and password to log in at the website. Go to the tab Competition Kit  to download Annexes A, B, E; and F this week. Annexes C and D are available for download next week.

Where are Annexes C and D? (14 Sept.)

Annexes C and D are scheduled for release on 19 September 2016.

Why is the link to the Competition Kit set to “Private”? (14 Sept.)

Only registered participants with user names and passwords can access the Competition Kit by logging in at the website. 

Can we have a copy of the Competition Kit before we register? (9 Sept.)

For security purposes, the Competition Kit will only be available to successful registrants. 

COPYRIGHTS

Kindly note that by  law, the design is owned by the Architect. In accordance with RA 9266 and PD 49 , The Contract Documents, as instruments of service, shall remain the property of  the Architect whether the design is executed or not. (30 Sept.)

Yes. But before deciding to join this competition, carefully read the conditions set forth by the Supreme Court for this Competition under the Copyrights page and Form IV in Annex E of the Competition Kit. 

Will the first prize winner be appointed as Architect for the project? (29 Sept.)

The law (Philippine Procurement Act) mandates that goods or services of a certain amount has to be bidded out for all government projects. Thus, the Supreme Court cannot directly appoint the winning architect. The winning design might be used as part of the Terms of Reference (TOR) of the Bid for the Detailed Architecture & Engineering  Design (DAED). The winning architect (as well as other qualified firms) are welcome to bid for the DAED. Take note however that the TOR for this DAED has not yet been drafted as the Design Competition is still ongoing.

One recent predecessor with regards to design competitions here: the  concept plan for Clark Green City was won by Aecom in an international competition organized by the state-owned Bases Conversion & Development Authority (BCDA). This concept plan was used as one of the Terms of Reference in the Bid for the Detailed Masterplan of Clark  Green City. Aecom partnered with a Japanese firm (another condition of the TOR). This joint venture won the bid.

In the event of success, what will be the appointed Architect’s fee? (29 Sept.)

The Supreme Court was able to get a budget of Php 3.2 Billion for the Total development of the New Supreme Court Complex. This amount is inclusive of Total Construction Cost, Professional Fees, Bonds & Insurance, FFE, moving-out/moving in expenditures.

As the TOR for the DAED has not yet been drafted, we cannot reveal the cost of the Professional fees yet. The stipends and prizes for the Competition, are derived from the projected DAED amount.

When the DAED (Detailed Architectural and Engineering Details) is bidded out, aren’t the bidders to have as reference the winning design? Isn’t the winning designer/architect already part of the winning DAED bidder as covering the Schematic, Preliminary, and Design Development part of the professional service? (25 Sept.)

The Terms of Reference for the DAED have not yet been drafted as the ICDC is still ongoing. If you are interested in bidding for the future DAED, you may reference Republic Act No. 9184 (Government Procurement Reform Act).

The Supreme Court, in no uncertain terms, have stated that it may not use the winning design of this competition. In the event that is the case, how will the relationship of the competition winning designer and the commissioned architect for the project be reconciled? Is it possible that the Supreme Court may decide to commission the winning designer/architect for the implementation of the project? Or, in another scenario, The Supreme Court might invite the winning designer to agree to a joint venture with an established architectural firm to implement the project? (24 Sept.)

Carefully read the Copyrights page, and for registered participants, Form IV in Annex E of the Competition Kit. Those are the conditions set forth by the Supreme Court for all participants in this Competition. As a government entity, the DAED (Detailed Architecture & Engineering Design), under the Republic Act No. 9184 (Government Procurement Reform Act), will be subject to bidding. Thus, the Supreme Court cannot directly commission the winning architect. However, the winning designer (and anyone that will qualify under the Terms of Reference of the bid) can join the bid for the DAED.

For example, the Optimized Concept Plan of the Clark Green City is the result of an International Design Competition organized by the BCDA. The Comprehensive Master Development Plan of Clark Green City was also subjected to a bid. AECOM formed a Joint Venture with a Japanese Engineering Firm (as part of the requirement under the Terms of Reference). This Joint Venture won the bid for the Comprehensive Master Development Plan of Clark Green City.

What happens after the design competition? (23 Sept.)

As this is a government project, the DAED (Detailed Architecture & Engineering Design) will be subject to bidding under the procurement law of the Philippines. Kindly carefully read the Copyright Conditions that the Supreme Court is stipulating.

Will the project actually go ahead? Will the competition winner be awarded the project? (20 Sept.)

Yes the project will go ahead. But keep in mind this is a Conceptual Design competition. Under the Copyrights section: 
“The Supreme Court is under no obligation to use or implement any of the entrants’ works.” After the competition, under procurement law, the DAED (Detailed Architecture & Engineering Design) will be up for bidding. When the DAED is done, the construction will also be subject to bidding.

AREAS IN THE NEW SC BUILDING

The requirement for the training center is limited to PHILJA-Corps, PHILJA-PMCO, & PHILJA TCO but major departments of PHILJA (admin., finance, academic affairs, research, PMCO) will be proposed in the new SC. Does this mean that we’ll have to propose an academic institution in the SC that is equipped  w/ facilities as the training center (ex. Lecture rooms, breakout room, avr etc.)? Is the “training center “ for 225 pax listed in the other building requirements under the PHILJA? Will it serve as seminar/lecture room? (27 Oct.)

The PHILJA Training Center houses the offices of the Corps, PMCO; & TCO. It does not house the actual training center. The Training Center (225 pax) listed under the “Other Building Requirement” is for the use of the whole Supreme Court Offices. Should you feel that the PHILJA must have its own training center and other related facilities, you may take it from the 7% Contingency.

Would like to clarify if the auditorium has sloped seating? Or if it’s is modular with soundproof provisions. (27 Oct.)

The auditorium is envisioned to have sloped seating. The Training Center (225 pax) can be modular with soundproof provisions.

What is the main purpose of Justices’ Lounge? What are the activities held inside? (27 Oct.)

The Justices’ Lounge is a social and learning space exclusive for the use of the Chief Justice and the 14 Associate Justices.

Is the PHILJA 330 sqm training center different from the 350 sqm training in the refined tabulation of areas? (27 Oct.)

The PHILJA Training Center is composed of offices that houses the Corps, PMCO, TCO. This is different from the 225-capacity Training Center listed under “Other Building Requirements”.

Regarding the business center (one-stop-shop), is there a minimum area requirement?  (27 Oct.)

There is no minimum area requirement. You may take the area from the 7% contingency.

Do we get the area for Restrooms from the 7% Contingency? (21 Oct.)

You may get it from the Non-Gross Floor Area.

Which side should be the Main Address? (21 Oct.)

The side where Campus Avenue connects will be the main address.

What is the function of the Linkages Room? Is it like a PIO / Externals, marketing office? (21 Oct.)

The Linkages Room is in the the Research, Publication & Linkages Office of the Philippine Judicial Academy (PHILJA).

Formal dining room – where must it be adjacent and what is its level of privacy? Should it still be near the En Banc Conference Room or inside OCJ Office? (21 Oct.)

The Formal Dining Room in the OCJ is different from the Formal Dining Room adjacent to the En Banc Conference Room.

Do we need to have provisions or flexible areas for media vans and broadcasting equipment because for the old supreme court, they temporarily set up on the streets? (21 Oct.)

Yes that would be appreciated.

Is the security section also a requirement for the OCJ? (21 Oct.)

Yes.

Are the auxiliary spaces like robing room, vestibule, etc part of the total area of the session halls? Is the robing room included in the 450 sqm area of the Session Halls? or they will be added in the 7% contingency? (21 Oct.)

If you think the 450 sqm is not sufficient, you may take some from the contingency.

Are the Internal Audit, and Commission on Audit departments support offices/work directly with the Fiscal Management and Budget Office? (21 Oct.)

The Internal Audit works under the OCJ. The Commission on Audit is independent of the Supreme Court.

What activities are imagined for the recreation area? (21 Oct.)

You may provide a variety of activities for the recreation center. 

What services will be provided in the “business center” as a one-stop shop, and what is its main function? (21 Oct.)

The “One-Stop-Shop” will contain transaction windows for the Judicial Records Office, Office of the Bar Confidant, Judicial and Bar Council, Fiscal Management & Budget Office, offices under the Office of the Court Administrator: OAS, Financial Management, OHOJ. This way, visitors need not visit the actual department. They can transact and make payments there instead.

Is it possible to combine the recreation area and auditorium spaces into one? (21 Oct.)

Yes if you think that would be feasible.

If we provide accessible open roof deck, will this be counted in the total floor area of 43,000? (21 Oct.)

What is more important is that you work within the budget of Php 45,000-60,000 per sqm for the New Supreme Court Complex. If you think a roof deck can fit with the said budget and area allocation, then you can include it in your design.

For questions regarding the 19% contingency, the adjusted OCJ, the distribution of the Storage Rooms, Pantries; and all other questions pertaining to the Area Tabulation in Annex D: (18 Oct.)

We have refined the Area Tabulation and you may now download it as “Annex-D (Revised 18 October 2016).

SITE CONSIDERATIONS

What are the Setback Requirements for the site? (21 Oct.)

You may use  as setback: 8 meters for the North side, 8 meters for South side and 5 meters for the West side.

Is it possible to put in new roads on all sides of the triangular site? (21 Oct.)

Yes.

Is there a preferred vehicular access to the site? (21 Oct.)

The main access to the site is thru Campus Avenue from the North and Gen. Dado St. from the South. The Justices may access the site thru the Army Camp on special circumstances.

What does PA-SEG mean? (21 Oct.)

PA-SEG means Philippine Army Security Escort Group.